Key finding
Which defects appear in a weekly closing file sample? The finding is operational and does not establish a legal conclusion.
Question and scope
Which defects appear in a weekly closing file sample? The scope is the documented closing record in a defined window.
Population and unit
Files sampled in a defined month. The unit is one file, disclosure, wire request, package, or exception.
Definitions and measures
Missing field, exception, correction owner, and repeat. Freeze the window and evidence standard before sampling.
Where the record fails
Samples select only clean files and miss the exceptions. Record the reason, owner, and recheck date.
Worked example
A sample finds a missing signature and a stale fee quote. The numbers are illustrative; the stage split is the useful part.
Operational use and limits
Report unresolved items and limitations beside the finding. The result supports one decision and a recheck date.